Add to your team order
Light-Up LED Pom Poms
Metallic streamers with LEDs built into the pom, a rechargeable pack, and one remote that changes the whole team’s color at once.
$145 USD per pair
For cheer and dance coaches buying through the school: apply for a team quote on our light-up pom poms, take it to your bookkeeper with the date you need them, and tell us what your purchasing office needs. Team pricing is $120 a pair on 10 or more pairs.
Getting the school to pay for team poms, start to finish
School money moves slower than a booster check, but it moves. Here is the path most coaches follow:
- Decide which account pays.
- Get a quote with your count, colors and the team rate.
- Ask the bookkeeper what the vendor needs on file.
- Get a purchase order number or written approval.
- Order, then add the set to the program’s inventory list.
Every district writes its own rules, so treat this as the map and your bookkeeper as the guide. Light-up poms are an easy item to justify: the diodes are built into the pom, the set is shared program equipment, and the same poms serve football, basketball and pep rallies. See light-up pom poms for every kind of team for how other programs use them.
School account or booster account: which one pays?
| Account | Who approves | Paperwork | Watch for |
|---|---|---|---|
| Campus activity account (money the squad raised) | Principal and bookkeeper | Quote, vendor setup, approval or purchase order | Ask whether the money is set aside for a purpose |
| Department or district budget | Athletic director or fine arts coordinator | Requisition, quote, purchase order | Budget requests are often due months ahead |
| Booster club | Booster board vote | Quote and the vote in the minutes | The club, not the school, may own the poms |
| Parent fee | Coach, with the principal’s sign-off | A fee letter to families | Schools set their own rules on what fees cover |
Ownership matters later. Poms bought with school money usually become school property and go on the inventory list; poms the booster club buys may belong to the club. Decide before you order, so nobody argues over the bin in May. If the boosters are paying, here is how to get a booster club to approve the order.
What does the bookkeeper need from you?
- A quote. Apply on our team pricing page with your count, colors and date, and ask for the quote by email. Our team rate is $120 a pair on 10 or more pairs, so 16 pairs is $1,920.
- A vendor setup form. Many districts want a new vendor on file before they pay. These forms often ask for a Form W-9, which the IRS describes as the form a business uses to give its correct taxpayer identification number to a payer that files information returns (source: IRS, About Form W-9).
- A purchase order number or written approval. Get it before the order is placed, not after.
- Tax status. If your school is tax-exempt, the bookkeeper will know whether a certificate needs to go to the vendor.
Every office asks for a slightly different packet. Tell us what your purchasing office needs and we will tell you plainly what we can provide.
When should you start the request?
Work backward from the first night you want the poms, then add the school’s own clock: the principal’s sign-off, any board meeting, the days a purchase order takes in your district and the cutoff dates near the end of the fiscal year. If your district’s fiscal year starts July 1, ask the bookkeeper in early spring when the last day to spend this year’s money falls.
- The day you decide: ask the bookkeeper about deadlines and the vendor packet.
- The same week: apply for your quote.
- Next: submit the requisition with the quote attached.
- Then: order the day the PO number or approval arrives.
On our side, send us your date and we will tell you plainly what fits. Ordering team poms for a date covers planning backward from parades, senior night and competition.
Video still: @braypartyof5
How to write the request so it gets approved
Bookkeepers and principals approve requests that answer their questions before they ask them. Copy this and fill in the brackets:
Request: 18 pairs of light-up LED pom poms for the [school] cheer squad, $2,160 at the vendor’s team rate of $120 a pair on 10 or more pairs. Use: football and basketball games, pep rallies and [event] on [date]. Ownership: the set stays with the program, numbered and stored in [room], and is reused each season. Funding: [account name and number]. Contact: [coach name, email].
Attach the quote and one photo of poms lit in the dark. The photo answers “why these?” faster than a paragraph does.
What slows a school purchase down?
- The count changes after the quote. Settle the roster first, spares included.
- The quote leaves out colors. The bookkeeper can’t match a vague quote to a vague request.
- The vendor isn’t set up. Ask about the vendor packet on day one.
- Ordering before approval. Some districts won’t pay an order placed before the purchase order.
- Two people ordering. The coach and a booster parent both place an order for the same squad.
If several schools are ordering at once, a coordinator can roll them into one district-wide order. After-school coordinators can read ordering poms for after-school programs, and middle school coaches middle school cheer poms.
Request your team quote
Start the paperwork with a real number. For how team orders work from count to sign-off, see bulk and wholesale LED pom pom team orders.
Apply with your school, the account that will pay, your count, your colors and your date. We make the poms ourselves and will tell you plainly what fits your date. Team pricing is $120 a pair on 10 or more pairs.
Frequently asked questions
Can you send a quote our school can use?
Yes. Apply with your count, colors and date and ask for the quote by email. Team pricing is $120 a pair on 10 or more pairs.
Do you accept purchase orders?
Tell us what your purchasing office needs and we will tell you plainly what we can provide.
What is your team pricing?
$120 a pair on 10 or more pairs. A pair is two poms, one per athlete. 18 pairs is $2,160.
Can we get them in our school colors?
Yes. Put your colors on the application; the light color changes by remote, and one pair can be set to two colors.
Can we get them in time for our event?
Send us your date when you apply. We make the poms ourselves and will tell you plainly what fits, then add your district’s approval time on top.
Who owns poms the booster club buys?
It depends on your school and your club. Decide in writing before you order, and put the set on the right inventory list.
See also: light-up pom poms for every kind of team, bulk cheer pom poms and the cheer accessories checklist.
Sources: IRS, About Form W-9.
Questions: info@neoncowboys.com.
